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Enhancing data protection at your small business is not an option but something you must do. If you don’t, you can be held liable for the loss of personal customer data and related fraud. Fortunately, it is easier than you think and doesn’t require a big investment. Here are some tips.
First of all, try not to leave documents out in the open for all to see. A skilled hacker or fraudster can quickly and easily scan documents for personal data just by walking past. Additionally, your employees might take photos with their smartphones, with documents in the background. An easy way to prevent this is to simply buy A3 drawers for easy document filing. These will be large enough for all standard office paper sizes. And you can also place locks on them as well.
No matter the type of data, it helps to store sensitive data offsite in a secure location. This is because you can lose all of your data as a result of an incident. An incident could include a targeted cyber attack, an office fire or even the physical theft of computers and laptops. And this data could be proprietary company data or the personal data of customers and employees. Which will mean you are liable for the misuse of this data and could face prosecution for loss.
Almost 90% of modern businesses use cloud services. Cloud services provide internet access to apps and digital tools. And one of the main benefits of this is that you can store data on servers elsewhere. Additionally, cloud services have excellent security for document storage. So it makes no sense to forgo using cloud technology to make sure any sensitive data is safe. Additionally, systems such as multi-factor authentication add an extra security layer to your data.
Any security efforts you plan are no good if your employees aren’t properly trained as well. As a good start, you must enact a strong password policy for accessing company devices, apps and data. Further, ensure employees don’t access company data on personal devices such as laptops and tablets. And also, hold classes so your staff knows how to spot someone trying to get information. This includes email scams and phishing, and good old social engineering.
Finally, but probably the most crucial, is that you need a cyber security plan. Firewalls, antimalware, and software and firmware updates are just the basics. You also need to make sure your servers and nodes are scanned often and that there is a proactive approach to security. This is hard and expensive, though. But you can get a managed IT service with cyber security for a fraction of the cost of hiring a full-time network engineer or IT support personnel.
It’s easy to begin enhancing data protection at your small business. A common sense approach to handling documents works well. But you can also use cloud storage and basic cyber security.